Policy 510 - Activities Program

Reviewed: February 16, 2016

I. PURPOSE

The purpose of this policy is to support development and implementation of a quality student activities program. This will assure a wide range of opportunities, experiences and expectations to meet the needs and interests of students in the Princeton Public Schools.

II. DEFINITION OF ACTIVITY

“Activity” refers to any activity whether athletic, academic or fine arts. It also applies to all levels, including elementary, middle, senior high levels and Community Education sponsored activities.

III. GENERAL STATEMENT OF POLICY

The Princeton School District will provide opportunities for students to safely participate, enjoy and excel in a quality activities program. In order to accomplish this mission:

1. Students will strive to achieve their personal best and compete at the most challenging level appropriate to their abilities.

2. The activities program will provide staff, leadership and resources to support student opportunities.

3. Coaches/Advisers will, on an annual basis or at the end of a season, submit a written evaluation on the program to the district Activities Director. This evaluation, including anonymous parent and student input, will be written on a form developed by the Activities Director.

4. The Activities Director will evaluate all head coaches/advisers on a bi-annual basis and all new head coaches during their first year. Head coaches will be responsible for evaluating the assistants of their respective programs at the end of each season and submit a written evaluation to the appropriate building principal. Additional and periodic evaluations will occur as needed.

IV. BELIEF STATEMENTS

1. A variety of activities should be available to accommodate a wide range of students’ interests. All students should have support to achieve their full potential. Everyone who wants to participate in a specific activity should be able to participate at a level appropriate to his or her ability.

2. The activities program should be FUN for all who work and participate in it.

3. Teamwork and respect should be the foundation of all aspects of the activities program.

4. Competition is valued and consists of commitment to success, working hard, and achieving one’s personal best.

5. Commitment to communication by parents, students and the school district is required for positive and successful relationships.

6. Participation complements, rather than compromises, students’ academic responsibilities.

7. All activities will provide opportunities for students to enhance self-esteem and self-confidence. Understanding expectations and experiencing encouragement are important to building self-esteem.

8. All activities will have equal value and should have appropriate access to resources and support. Expectations for students and recognition of achievements should also be equal.

9. Consistent processes and procedures for starting, evaluating, modifying or eliminating programs must be applied to all activities.

10. Striving for excellence will include a commitment to achieving goals and the self-discipline to work toward continuous improvement.

11. All students are responsible for their own behavior, work ethic, and positive attitude before, during and after participation in their chosen activity.

12. All students, coaches, parents, and supporters should abide by the Conference Code of Ethics

    • As an athlete/participant, I will respect the rights and property of others. I will accept responsibility for my actions and follow the rules of my sport. I will respect and obey the rules of my school, community, state and country.
    • As a coach/advisor, I will constantly uphold the honor and dignity of the profession. I will coach each athlete/participant to the best of my ability, knowing that sports and activities are an extension of my community’s accepted educational program.
    • As a fan, I will show positive support for my school’s teams and coaches. I will respect opponents and abide by the decisions of officials. I will keep in mind that I represent my family, my school and my community.

13. Minnesota State High School League policies and regulations and District 477 policies and regulations will guide eligibility, participation and conduct and must be followed.

14. Rehearsals and practices will be scheduled to run no later than 10:00 p.m. on school nights for high school students and no later than 9:00 p.m. for middle school students. When rehearsals are scheduled for extended periods of time, coaches/advisers/staff will find ways to allow students to study during periods of time when they are not directly involved.

15. Every effort will be made to leave Wednesday evenings and Sundays open so that students may participate in non school activities. There will be no practices, rehearsals, or activities after 6:00 p.m. on Wednesdays. Any exceptions must be approved by the school board prior to the event occurring.

16. Must follow Policy 902 – Facility Use Policy.

V. ACTIVITIES COMMUNICATION

STUDENT OR PARENT/STAFF COMMUNICATION:

1. The following is recommended to resolve communication issues and to insure the concerns are resolved at the appropriate level. This communication protocol specifies the person who should be contacted first when there is a concern about a coach/adviser's action or decisions. When a concern is expressed, the following communication protocol should be followed as listed. If resolution of the issue is not achieved at the first level of communication, the next person in the communication protocol can be contacted. The discussion and decision will be documented and filed at each level. All parties involved in addressing the situation will receive a copy of the final resolution:

    • Level 1 Coach/Advisor directly involved with the student
    • Level 2 Head Coach/Advisor
    • Level 3 Activities Director
    • Level 4 Principal
    • Level 5 Superintendent
    • Level 6 School Board

2. If the concern arises at an event, contact with the coach/advisor should be made the following school day. The person with the concern should make a telephone contact or schedule an appointment.

3. All staff members in the communication protocol following coach/advisor are obligated to follow the policy and determine that the line(s) of communication have been followed.

STAFF/STAFF COMMUNICATION:

1. Activities Director and Coach/Advisor communications should address concerns in a one-on-one conference. If resolution is not reached, the issue should be referred to the next level in the protocol (i.e. Principal, Superintendent, School Board).

2. All affected staff may be asked to participate in the discussion.

VI. ACTIVITY SCHEDULE CONFLICTS

1. When conflicting activity schedules occur, the event with the highest level of performance/competition takes precedence. The following performance/competition levels are listed in order from lowest to highest:

    • Rehearsal or practice
    • Scrimmage
    • Non-conference, non-sectional or invitational meet/game
    • Extended student field trip
    • Conference or sectional game and a regularly scheduled performance (i.e., seasonal concert or play production)
    • Sectional or conference play-offs
    • State competition

2. All extended student field trips may not conflict with conference championship, MSHSL sub-section, section or state tournaments.

3. When schedule conflicts occur at the same level of performance, the coaches/advisors will work out the conflict with the Activities Director. Student athlete/participant will not be punished for missing a lower level activity (i.e., being forced to sit out a game/meet/concert for missing a practice due to participation in another activity).

4. School calendar events with annual corresponding dates will dictate that competing major events cannot be scheduled on those dates (i.e., seasonal concerts, play performances, prom).

5. Events properly scheduled on the district events calendar will take precedence over events not scheduled or added to the calendar.

6. Events which need to be rescheduled due to school closings or weather will be handled on a case-by-case basis with sensitivity to dates already scheduled.

VII. ACTIVITY START-UP, MODIFICATION, ELIMINATION

The following process will be followed to start, modify or eliminate an activity(ies):

ACTIVITY START-UP

1. Notification of Activities Director.

2. Demonstrated student interest at an earlier age through intramural, club, community education/middle school/elementary school participation, interest survey, consistent participation (2-4 years).

3. Expenditure Evaluation.

      • Advisory Staff: Qualified/certified – number of staff required
      • Facilities
      • Equipment
      • Transportation: Lodging – travel

4. Activities Director recommendation to the School Board.

5. School Board evaluation and decision.

6. Probation for 3 years.

ACTIVITY MODIFICATION

1. Add a level.

      • Add a coach/advisor.
      • Add an appropriate schedule.
      • Review participation (prior year).
      • Examine facilities.
      • Activities Director recommendation to the School Board.
      • School Board evaluation and decision.

ACTIVITY ELIMINATION

1. Activities Director notifies coach/advisor.

2. The activity is being placed on probation.

      • Probationary period 2-3 years or less.
      • Continued decreasing participation.
      • Review of middle school program.
      • Lack of competitive opportunities.

3. Cooperative opportunities will be investigated.

4. The activity is being dropped.

      • Temporary situation (lack of participation at combined levels).
      • When participation increases, the activity will be reactivated.

5. The activity is being eliminated.

      • Recommendation by Activities Director to the School Board.
      • School Board evaluation and decision.

Legal References:

  • Minn. Stat. § 123B.49 (Co curricular and Extracurricular Activities)

Cross References:

Adopted: December 19, 2000
Updated: July 20, 2004
Revised: July 19, 2005
Revised: October 10, 2007
Revised: January 13, 2009
Revised: December 8, 2009
Revised: March 23, 2010
Reviewed: February 16, 2016